Trips & Missions
Gratona Trips
Mission trip management software for the whole trip
Gratona Trips is mission trip management software for coordinators, participants and the teams caring for their donors. Manage registration, individual fundraising pages, tasks, background checks and reminders. Keep trip giving and post-trip follow-up connected to the same donor CRM.
One dashboard
Trip, participant, task, and fundraising context
Participant pages
Individual fundraising workflows
Configurable
Task and reminder cadences
Integrated
Supported background-check workflow
The Problem
A coordinator needs to know who has registered, what each participant has raised and which requirements still need attention. Finance needs the payment and budget records. The development team needs to know who supported the trip.
The Solution
Gratona Trips connects those records so your team can prepare participants, review the trip’s finances and follow up with donors after the trip.
Explore a sample trip dashboard
An illustrative preview with fictional trip data. In your demo, follow a participant through registration, requirements and giving in the working product.
How it works
Create the trip
Set up trip details, deadlines, fundraising goals, required tasks, and background check requirements in a single configuration screen.
Participants register
Participants sign up through a branded registration form, agree to terms, and get their own fundraising page to share with supporters.
Track progress
Monitor fundraising totals, task completion, background check status, and document submissions from a real-time dashboard.
Automated reminders
The system sends reminders at 30, 7, and 1 day before deadlines -- plus overdue alerts -- so nothing slips through the cracks.
Review giving and trip costs
Check received gifts, trip costs and payment exceptions with finance. Keep outstanding amounts separate from payments received.
Continue the relationship
Open the trip donor’s CRM history, prepare an approved trip update and assign the next follow-up task.
Key features
Who uses this
Mission Trip Coordinator
Manages a 40-person trip to Guatemala with individual fundraising goals, passport submission tracking, and Checkr background checks -- all from one dashboard.
Youth Pastor
Runs a summer mission trip for teens, using role-based reminders to notify guardians about permission forms and minors about packing lists.
Nonprofit Executive Director
Reviews fundraising progress across 3 concurrent trips and reallocates marketing resources to the trip that is behind on its goal.