HYS CRM
Nonprofit donor management CRM without the bloat
A full nonprofit CRM with sponsorship-first depth. No sponsorship program required.
HYS CRM is the everyday nonprofit donor-management platform that also happens to power the largest sponsorship programs in the world. Manage donors, receipts, recurring giving, household records, and a real self-service portal, all on the same platform trusted by 400+ nonprofits. Start small, grow without migrating, and keep the bloat, the per-seat pricing, and the spreadsheet exports somewhere else.
400+
Nonprofits on HYS
90%
Repeat admin automated
Lowest
Lowest Stripe rate
20+
Ops hours reclaimed per week
Trusted by 400+ nonprofits
The Problem
Generic nonprofit CRMs like Bloomerang, Virtuous, and DonorPerfect are capable but bloated: dozens of modules you'll never touch, per-user pricing that punishes growth, and an upgrade path that always costs more than the quote. Lightweight tools like DonorSnap lack the automation and self-service donors now expect, so staff answer card-update emails all week. You end up paying for features you won't use or accepting manual work that should have been automated a decade ago.
The Solution
HYS CRM gives you a nonprofit donor-management system without the bloat. A real donor self-service portal, automated tax receipts, recurring giving with payment recovery, custom fields, household grouping, and a dashboard that shows retention and LTV without a spreadsheet export. And because HYS was built for sponsorship-first complexity, every piece scales when your mission grows, and adding an advanced program later doesn't mean migrating your entire database.
What you get with HYS CRM
Self-Service Portal
Empower donors to manage their own accounts
Recurring Donations
Reliable income for your mission
Automated Receipts
Tax receipts sent instantly, every time
Custom Fields
Track the data that matters to your organization
Household Management
Group donors by family for smarter engagement
Payment Recovery
Stop losing donors to expired cards
Unified Donor Profiles
One view for every donor interaction
Real-Time Dashboard
Live metrics at your fingertips
Inside HYS CRM
A real donor self-service portal, not a branded login to nowhere
Every donor gets a portal where they update payment methods, download tax receipts, see their giving history, adjust recurring commitments, and message your team directly. Portal adoption typically lands around 60-70% within the first year and cuts inbound support tickets by a corresponding amount. No more card-update forms, no more "can you send me my 2024 receipt" emails.
Explore the feature →Recurring giving, payment recovery, and retention that compounds
HYS handles recurring commitments with intelligent retry logic on failed charges, automatic dunning emails, and a one-click self-service card-update flow for donors. Programs using HYS typically see recurring donor retention in the 85-90% range, well above the nonprofit average. That's the difference between a flat giving curve and a compounding one.
Explore the feature →Household records and unified donor timelines
Merge spouses, group families, and roll up giving at the household level without losing individual attribution. Every donor record shows a unified timeline: gifts, interactions, sponsorships, events, communications. Development staff walk into a donor meeting already knowing the full story, instead of opening four tabs to piece it together.
Explore the feature →HYS CRM vs Bloomerang vs Virtuous
| Capability | HYS | Bloomerang | Virtuous |
|---|---|---|---|
| Donor self-service portal | Included | Limited | Add-on |
| Recurring giving | Included | Included | Included |
| Automated tax receipts | Included | Included | Included |
| Payment recovery / dunning | Included | ||
| Household management | Included | Included | Included |
| Custom fields | Unlimited | Limited on lower tiers | Included |
| Real-time dashboards | Included | Paid tier | Included |
| Unlimited users | Included | Extra seats cost more | Per-seat pricing |
| Sponsorship program support | Native, industry-leading | Custom build | Custom build |
| Migration assistance | Free | Tiered / paid | Tiered / paid |
| Stripe rate | Lowest available | 2.9%+ | 2.9%+ |
| Starting price | $0 / scales with commitments | $99/mo | $400/mo |
How it works
Migrate your donors
CSV import with field mapping, validation, and automatic duplicate flagging. For complex moves from Bloomerang, Virtuous, or DonorPerfect, our team handles the migration at no cost. Most programs land in under a day.
Turn on self-service
Every donor gets a portal to update cards, download tax receipts, see giving history, and message your team. Support calls drop immediately, and donor satisfaction rises in parallel.
Automate the boring stuff
Tax receipts, thank-you emails, recurring giving confirmations, failed-payment retries, and year-end giving statements, all on autopilot with configurable templates and brand-matched email design.
Report what matters
Real-time dashboards for retention, LTV, giving cohorts, and fundraising performance. No spreadsheet exports required, no BI add-on to buy.
Who uses this
Mid-sized nonprofit (500-5000 donors)
Replace a legacy CRM plus three point tools with a single platform. Keep recurring-giving revenue steady through the transition while cutting admin hours and per-user license fees.
Growing development team
Track donor relationships, schedule outreach, and automate stewardship cadences as the team scales from 2 to 20. Unlimited users, no license penalty for growing.
Lean nonprofit operator
One person handles fundraising. Self-service donor portal plus automated receipts and recurring giving free up 10+ hours a week for actual program work.
“My experience with HelpYouSponsor has been outstanding. The support team has gone above and beyond every step of the way. I received exceptional support during our data migration, with hands-on guidance to ensure accuracy and continuity.”
Amanda Jones
Database Administrator, Accordus
400+
Nonprofits on HYS
90%
Repeat admin automated
Lowest
Lowest Stripe rate for nonprofits
20+
Hours reclaimed per week by ops teams
Frequently asked questions
Ready to run nonprofit donor management crm without the bloat on HYS?
Join 400+ nonprofits on HelpYouSponsor. Start free, no card required.
More in HYS
HYS Sponsorships
Child sponsorship software built for the real work
1:1, community, pooled, or hybrid. HYS Sponsorships adapts to your model, not the other way around.
HYS Fundraising
Nonprofit fundraising software built next to your CRM
Year-end appeals, Giving Tuesday drives, matching-gift pools, and recurring conversion, all next to your donor CRM.
HYS Trips
Mission trip management and fundraising, in one platform
From registration to reconciliation, trips in one place.
HYS Insights
AI donor intelligence for nonprofit fundraising
Know your donors before you ask. AI-grounded wealth capacity, affinity scoring, and ask calculators.
HYS Grants
SoonAI-powered grant management for nonprofits
AI-powered grant discovery, application drafting, and compliance tracking. Built next to your donor CRM.
HYS Events
SoonNonprofit event management software
Galas, conferences, donor dinners, ticketing, check-in, and sponsorships, next to your donor CRM.
HYS for Denominations
Run your whole denomination on one platform
One donor record across the denominational HQ, every entity, every program. Sponsorship, donor CRM, fundraising, missions, and AI cultivation in one place.
HYS for Mission Networks
The operating system for mission networks
Sending agencies, mission boards, and global mission networks. One platform for sponsorship, missionary fundraising, donor CRM, mission trips, and AI cultivation.
HYS for Global Sponsorship
Global child sponsorship at scale
Tens of thousands of sponsorships across multiple countries. AI-translated sponsor messaging, photo privacy, country-office operations, and consolidated reporting on one platform.
HelpYouServe for Multi-Entity Organizations
Multi-entity, multi-currency, multi-country
Run a denominational HQ, a mission network, or a global sponsorship federation on one platform, with native multi-entity hierarchy, multi-currency, per-jurisdiction tax receipting, and consolidated rollup reporting.