Trips & Missions
Trip Reminders
Never miss a deadline again
Trip Reminders keep every participant on track with automated notifications at 30, 7, and 1 day before deadlines -- plus overdue alerts for missed items. Target reminders by participant role (leader, member, minor, guardian) so each person gets only the notifications relevant to them. Works across email and SMS for document collection, payments, background checks, and custom tasks.
The Problem
When trip coordinators rely on manual follow-ups, deadlines are missed, documents arrive late, and the weeks before departure become a scramble of frantic emails and phone calls.
The Solution
With HYS Trip Reminders, automated notifications at 30/7/1 day milestones keep every participant on track, with role-based targeting so reminders reach the right people for the right tasks.
How it works
Set deadlines and tasks
Define deadlines for documents, payments, background checks, and custom tasks when creating the trip. Each task gets its own deadline.
Automated reminder cadence
The system sends reminders at 30, 7, and 1 day before each deadline. Overdue alerts continue until the task is completed.
Target by role
Configure which reminders go to which roles -- leaders, members, minors, or guardians. Minors might get packing list reminders while guardians get permission form alerts.