Do you really replace Checkr and Dropbox Sign?

We integrate with them rather than replace them. Gratona can initiate supported steps and bring status back into the trip workflow. Your Checkr and Dropbox Sign accounts, provider terms, consent requirements, and available packages still apply.

Can participants raise funds individually?

Yes. Each participant gets their own public fundraising page with their personal goal and story. Donors can give toward a participant or the overall trip pool. Everything rolls up to the trip dashboard and into your donor CRM.

What about minor participants?

Separate guardian and participant workflows, role-specific tasks, and configurable reminder cadences can support a minor-participant process. Your organization remains responsible for defining and reviewing the legal, safeguarding, and retention requirements.

Does Gratona Trips work without a sponsorship program?

Yes. Many Gratona customers use Trips as a standalone module alongside general donor management. Sponsorship features stay off until you need them.

What happens to trip donors after the trip ends?

Trip gifts can stay connected to the donor, trip, and participant context in the CRM. Your team can then review that audience and use configured stewardship workflows after the trip.

Gratona Sponsorships·Part of the Gratona platform

Gratona Sponsorships · Mission Trips

Mission trip management and fundraising, in one platform

Connect participants, fundraising, requirements, tasks, and reconciliation to the donor record.

Run participant fundraising, background checks, e-signatures, task checklists, budgets, and post-trip reporting alongside the sponsorship and donor relationships your organization already manages.

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Checkr

Background checks integrated

Dropbox Sign

E-signatures integrated

30/7/1

Automated reminder cadence

Unlimited

Users on every plan

Trusted by nonprofits worldwide

The Problem

Trip coordination turns every missions director into a systems integrator. Spreadsheets for rosters, Dropbox Sign for waivers, Checkr for background checks, Mighty Cause or GoFundMe for participant fundraising, a separate email tool for reminders, and a shared inbox full of forms. Nothing talks to each other, participants fall through the cracks when they don't finish a step, trip budgets never quite reconcile, and the next trip starts the same painful cycle from scratch.

The Solution

Gratona Trips connects participant fundraising, Checkr background-check status, Dropbox Sign e-signatures, task checklists, trip budgets, and post-trip reporting to the donor CRM. Staff can work from one participant and trip context while keeping provider-specific steps and review requirements visible.

What you get with Gratona Sponsorships · Mission Trips

Gratona Trips

Mission trip management software for the whole trip

Trip Fundraising

Each participant raises their own support

Background Checks

Connect supported Checkr screening status to the trip workflow

Trip Reminders

Never miss a deadline again

Household Management

Group donors by family for smarter engagement

Auto Emails

Automated emails triggered by events

Inside Gratona Sponsorships · Mission Trips

Participant fundraising pages that actually raise money

Each participant gets a public fundraising page with their personal goal, their story, and a photo. Donors can give directly to a participant or the overall trip pool. The page shows live progress toward their goal, suggests follow-up asks when they hit milestones, and converts one-time donors into recurring trip supporters. Every gift is tagged to the trip and the participant, and rolls up to your donor CRM for future stewardship.

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Background checks without copy-paste

Checkr integration can initiate supported adult background-check packages from the participant workflow and return status to the trip record. Consent, package availability, adjudication, and access remain governed by Checkr configuration and your organization's process.

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Task checklists and reminders that finish on time

Every trip has a task checklist, waivers, medical forms, passport scans, pre-trip training, flight info, that can be assigned per participant or per role (minor, adult, leader). Automated 30-, 7-, and 1-day reminders hit participants and leaders in their inbox or SMS. The leader dashboard shows exactly who's stuck on what, so the week before a trip stops being a panic.

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Gratona Trips vs the Dropbox Sign + Checkr + Mighty Cause stack

Capability	Gratona	Dropbox Sign + Checkr + Mighty Cause	Manual (Google Forms + spreadsheets)
Participant fundraising pages	Built in	Mighty Cause separate
Background checks	Checkr integrated	Checkr standalone	Manual
E-signatures	Dropbox Sign integrated	Dropbox Sign standalone	Manual
Task checklists & reminders	Included	Separate PM tool	Spreadsheet
Trip budgets & reconciliation	Included	Spreadsheet	Spreadsheet
Donor data flows to CRM	Same platform	Manual export/import	Manual
Minor / guardian flows	Built in	Custom build	Manual
Payment processing	Multi-gateway	Per-tool gateway	Manual
Pricing and operating cost	Confirm plan and provider costs	Confirm each tool and transaction fee	Include staff time and data risk

How it works

Create the trip

Set dates, destination, goals, cost per participant, roster target, fundraising settings, task checklists, and reminder cadences for the trip.

Register participants

Applicants fill out a single form. Background checks kick off automatically in Checkr. E-signature packets go out via Dropbox Sign. Tasks are assigned automatically based on role, age, and trip type.

Fundraise together

Each participant gets a fundraising page with their personal goal and story. Donors give directly toward a participant or the trip pool. Thank-you notes auto-send. Progress rolls up to the trip dashboard in real time.

Track and reconcile

Task reminders can follow the configured cadence. Trip budgets, gifts, refunds, and reporting stay connected so finance staff can review the final reconciliation and export what they need.

Who uses this

Short-term missions organization

Coordinate recurring short-term trips with participant fundraising, e-signatures, background-check status, tasks, and donor follow-up connected to the same trip record.

Church missions director

Coordinate summer mission teams with e-sign waivers, background checks for adults, task reminders for minors' guardians, and participant fundraising, all without leaving Gratona.

College or school missions program

Manage rosters, compliance, and fundraising for student trips without juggling separate tools per piece. Donor stewardship continues after trip close, inside the same CRM.

“Everything we needed was there and then some. Being able to turn daily operating duties over to a program that runs in the background of our website was an answer to prayer. I am sure more children were able to get an education because of HelpYouSponsor.”

Danny Cunningham

President, 4 Him in Africa Ministries

Checkr

Background checks integrated

Dropbox Sign

E-signatures integrated

30/7/1

Automated reminder cadence before deadlines

1 platform

Replaces 3-4 point tools

Frequently asked questions

Ready to run mission trip management and fundraising, in one platform on Gratona Sponsorships?

Book a demo to see how Gratona Sponsorships connects the sponsor, recipient, commitment, payment, communication, privacy, and reporting work your program carries.

Book a Demo See pricing

Mission trip management and fundraising, in one platform

The Problem

The Solution

What you get with Gratona Sponsorships · Mission Trips

Gratona Trips

Trip Fundraising

Background Checks

Trip Reminders

Household Management

Auto Emails

Inside Gratona Sponsorships · Mission Trips

Participant fundraising pages that actually raise money

Background checks without copy-paste

Task checklists and reminders that finish on time

Gratona Trips vs the Dropbox Sign + Checkr + Mighty Cause stack

How it works

Create the trip

Register participants

Fundraise together

Track and reconcile

Who uses this

Short-term missions organization

Church missions director

College or school missions program

Frequently asked questions

Ready to run mission trip management and fundraising, in one platform on Gratona Sponsorships?

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