Gratona Sponsorships · Mission Trips
Mission trip management and fundraising, in one platform
Connect participants, fundraising, requirements, tasks, and reconciliation to the donor record.
Run participant fundraising, background checks, e-signatures, task checklists, budgets, and post-trip reporting alongside the sponsorship and donor relationships your organization already manages.
Checkr
Background checks integrated
Dropbox Sign
E-signatures integrated
30/7/1
Automated reminder cadence
Unlimited
Users on every plan
Trusted by nonprofits worldwide
The Problem
Trip coordination turns every missions director into a systems integrator. Spreadsheets for rosters, Dropbox Sign for waivers, Checkr for background checks, Mighty Cause or GoFundMe for participant fundraising, a separate email tool for reminders, and a shared inbox full of forms. Nothing talks to each other, participants fall through the cracks when they don't finish a step, trip budgets never quite reconcile, and the next trip starts the same painful cycle from scratch.
The Solution
Gratona Trips connects participant fundraising, Checkr background-check status, Dropbox Sign e-signatures, task checklists, trip budgets, and post-trip reporting to the donor CRM. Staff can work from one participant and trip context while keeping provider-specific steps and review requirements visible.
What you get with Gratona Sponsorships · Mission Trips
Trip Management
Plan missions, not spreadsheets
Trip Fundraising
Each participant raises their own support
Background Checks
Connect supported Checkr screening status to the trip workflow
Trip Reminders
Never miss a deadline again
Household Management
Group donors by family for smarter engagement
Auto Emails
Automated emails triggered by events
Inside Gratona Sponsorships · Mission Trips
Participant fundraising pages that actually raise money
Each participant gets a public fundraising page with their personal goal, their story, and a photo. Donors can give directly to a participant or the overall trip pool. The page shows live progress toward their goal, suggests follow-up asks when they hit milestones, and converts one-time donors into recurring trip supporters. Every gift is tagged to the trip and the participant, and rolls up to your donor CRM for future stewardship.
Explore the feature →Background checks without copy-paste
Checkr integration can initiate supported adult background-check packages from the participant workflow and return status to the trip record. Consent, package availability, adjudication, and access remain governed by Checkr configuration and your organization's process.
Explore the feature →Task checklists and reminders that finish on time
Every trip has a task checklist, waivers, medical forms, passport scans, pre-trip training, flight info, that can be assigned per participant or per role (minor, adult, leader). Automated 30-, 7-, and 1-day reminders hit participants and leaders in their inbox or SMS. The leader dashboard shows exactly who's stuck on what, so the week before a trip stops being a panic.
Explore the feature →Gratona Trips vs the Dropbox Sign + Checkr + Mighty Cause stack
| Capability | Gratona | Dropbox Sign + Checkr + Mighty Cause | Manual (Google Forms + spreadsheets) |
|---|---|---|---|
| Participant fundraising pages | Built in | Mighty Cause separate | |
| Background checks | Checkr integrated | Checkr standalone | Manual |
| E-signatures | Dropbox Sign integrated | Dropbox Sign standalone | Manual |
| Task checklists & reminders | Included | Separate PM tool | Spreadsheet |
| Trip budgets & reconciliation | Included | Spreadsheet | Spreadsheet |
| Donor data flows to CRM | Same platform | Manual export/import | Manual |
| Minor / guardian flows | Built in | Custom build | Manual |
| Payment processing | Multi-gateway | Per-tool gateway | Manual |
| Pricing and operating cost | Confirm plan and provider costs | Confirm each tool and transaction fee | Include staff time and data risk |
How it works
Create the trip
Set dates, destination, goals, cost per participant, roster target, fundraising settings, task checklists, and reminder cadences for the trip.
Register participants
Applicants fill out a single form. Background checks kick off automatically in Checkr. E-signature packets go out via Dropbox Sign. Tasks are assigned automatically based on role, age, and trip type.
Fundraise together
Each participant gets a fundraising page with their personal goal and story. Donors give directly toward a participant or the trip pool. Thank-you notes auto-send. Progress rolls up to the trip dashboard in real time.
Track and reconcile
Task reminders can follow the configured cadence. Trip budgets, gifts, refunds, and reporting stay connected so finance staff can review the final reconciliation and export what they need.
Who uses this
Short-term missions organization
Coordinate recurring short-term trips with participant fundraising, e-signatures, background-check status, tasks, and donor follow-up connected to the same trip record.
Church missions director
Coordinate summer mission teams with e-sign waivers, background checks for adults, task reminders for minors' guardians, and participant fundraising, all without leaving Gratona.
College or school missions program
Manage rosters, compliance, and fundraising for student trips without juggling separate tools per piece. Donor stewardship continues after trip close, inside the same CRM.
“Everything we needed was there and then some. Being able to turn daily operating duties over to a program that runs in the background of our website was an answer to prayer. I am sure more children were able to get an education because of HelpYouSponsor.”
Danny Cunningham
President, 4 Him in Africa Ministries
Checkr
Background checks integrated
Dropbox Sign
E-signatures integrated
30/7/1
Automated reminder cadence before deadlines
1 platform
Replaces 3-4 point tools
Frequently asked questions
Ready to run mission trip management and fundraising, in one platform on Gratona Sponsorships?
Book a demo to see how Gratona Sponsorships connects the sponsor, recipient, commitment, payment, communication, privacy, and reporting work your program carries.
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